Features & Benefits
Escalations Made EASY, Here’s Why
ALPHA Office Escalations™ is an online software-as-a-service product that is designed to be user friendly and flexible enough to handle operating expense invoice calculations for 99%+ of commercial office tenant leases. It uses the same methodology established in our book: The Escalation Handbook for Office Buildings, published continuously by BOMA International since 1991, now in its Third Edition, and is the only escalation methodology approved by BOMA and also widely accepted as an industry standard.
ALPHA Office Escalations™ gives you the tools you need to manage the entire escalation process for your property and to actually collect what is owed to the landlord to per the building’s leases. With AOE’s Dashboard and reports, you’ll immediately see the overall picture for the building year-over-year plus the details behind each tenant’s invoice and cover letter.
Flexibility
AOE offers two gross-up processes: the Total Cost Approach and the Percentage Adjustment Approach, so AOE can be used to gross up any type of operating expense. It can also easily calculate Expense Caps, Capital Amortizations, Interest on capital pass-throughs and an unlimited number of Expense Pools. Typical property accounting software is not flexible enough to capture all types of unique lease language related to escalations, since many tenant leases have unique operating expense clauses. Therefore, typical accounting software often can’t accurately calculate each tenant’s escalation invoice. But AOE can, so try it out.
Dependability
AOE’s proprietary methodology is built into the background, so formulas cannot be changed. In-house Excel schedules are error-prone, mask hidden formula problems, and can ultimately create more problems for property accounting and property management.
These issues make calculating and billing operating expense escalations for an office building a difficult job. To comply with lease agreements, escalation calculations need to be both accurate and consistent. Otherwise, building owners and tenants will suffer economically and the trust between them will be lost.
Better Results
AOE solves all of these problems for you. You’ll have fewer audit problems because of our standardized formatting and formulas.
Features
Automatic
Automates the entire escalation process, from calculations to billings and cover letters to tenants, for both pre-billing and for year-end reconciliations.
Accurate
Accurately and consistently calculate escalations including gross ups, capital amortizations, expense pools and expense caps.
Unlimited Flexibility
Accepts any chart of accounts, an unlimited number of leases and expense pools, and accommodates virtually any lease escalation clause.
History
Stores all prior years’ data for future reference or transfer.
Any PC, Tablet, or iOS Computer
AOE is an online software-as-a-service (SaaS) product and is accessible over the internet and works with any Windows-based PC or Apple laptop, tablet, or desktop computer.
Benefits
Better Information
Use the dashboard to instantly see a complete picture of your property’s escalations and operating expense leakage. Identify the percentage of expenses not collected, compare operating expenses year over year, and ensure recoveries align with each lease. Better information drives better management decisions, accurate cost recovery, and stronger tenant relationships.
Save Time
Spend less time creating and maintaining cumbersome spreadsheets and shorten your accounting cycle times.
Eliminate Errors
No more searching for formula errors.
Automatic Carry Forward
Stop re-entering data from year to year by carrying forward data.
Improve Audit Results
Be confident and prepared for lease audits -- each year's data is permanently stored and instantly accessible (no more searching through dead storage), which can be invaluable when researching issues from prior years' audits. All data can even be transferred to the next owner if your building sells.
Know That It’s Done Right
Use BOMA International's approved methodology. AOE is the only escalation software with this endorsement.